The Institutional Advancement Manager will be responsible for, and assist with, strategies to identify, cultivate, solicit, acknowledge, and retain major gift donors and planned giving prospects. This position is also responsible for conducting the full range of activities required to prepare, submit, and manage grant proposals to private, corporate, and governmental sources. Additional requirements include: writing reports, formulating strategies and writing fundraising proposals, writing correspondence and acknowledgement letters, assisting with events, and providing support for proposal and solicitation preparation as required. Overseeing and assisting with training of other staff working in Institutional Advancement and Membership is required.
Salary range: $60,000 - $70,000 accompanied by an excellent benefits package. Hybrid-remote work environment available for winter season.
DUTIES INCLUDE:
A. Donor Planning and Management Activities.
A1. Participate in the creation of annual institutional advancement goals.
A2. Work with advancement team and board to assist in all phases of planning and implementation of special fundraising campaigns.
A3. Participate in planning and implementing Annual Fund drive to assure goal is met.
A4. Help grow the institution’s planned giving program.
A5. Act as liaison between museum and board regarding fundraising activities.
B. Grants Administration
B1. Research, develop, and submit letters of inquiry and grant proposals for approved museum projects, working with other staff as necessary.
B2. Create expenditure and income budgets to accompany proposals.
B3. Update grant reporting and general agency information into Altru database.
B4. Maintain grant schedules, tracking forms, and granting agencies’ portals and passwords.
B5. Maintain necessary files on grant awards and documentation.
C. Donor Solicitation Activities
C1. Prepare proposals, call sheets, and donor lists for self and other solicitors as needed.
C2. Solicit gifts both independently and with museum staff or volunteers when appropriate.
C3. Manage portfolio of major gift prospects and demonstrate progress in developing relationships based on annual goals.
C4. Serve as liaison with members, donors, corporations, and private foundations.
C5. Conduct personal meetings (travel as necessary) with prospects and donors.
D. Database and Department Management
D1. Work with all staff to augment their efforts and report progress and challenges to Director of Institutional Advancement on a regular basis.
D2. Oversee staff to maintain timely receipt and acknowledgement processes.
D3. Support donor database management system by ensuring that records are up-to-date and accurate.
D4. Provide pertinent information to appropriate staff regarding major donor strategies and activities.
D5. Assist Director of IA with maintaining departmental procedures. Work with staff to update annually.
D6. Create queries and lists in Altru for strategic donor communications.
D7. Develop and distribute reports from Altru on fundraising progress.
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